# Duplicate Invoice Detection and Recovery

> Surface possible duplicate invoices, confirm what is real, and track money owed back. Totals are sums of actual invoice amounts, not estimates.

Source: https://www.spendcraft.com/solutions/duplicate-invoice-recovery/

Use Case · Duplicate Invoice Recovery

# Recover what was paid twice.

Totals from actual invoices, not estimates.

Duplicate payments hide behind slightly different invoice numbers, dates and entry paths. SpendCraft surfaces possible duplicate groups with the evidence behind each one, your team confirms what is real, and the Recoveries Space tracks money owed back.

[Book a demo](https://outlook.office365.com/book/BookaDemo1@spendcraft.com/)[Start a Proof of Value](https://www.spendcraft.com/get-started/)

What Usually Happens

## Where it goes wrong today.

### Simple checks flag the wrong things

Recurring inventory buys and installment billing look like duplicates. A long list of false alarms gets ignored.

### Real duplicates look different

An extra character in the invoice number, a different date, the same invoice paid against a PO and again without one.

### Recoveries are hard to prove

Finance wants to see the invoices behind a recovery figure, not an estimate.

How SpendCraft Works It

## From the data to a decision you own.

Step 1: Run it on your AP data

The Duplicate Invoice Caddie works on invoices from your ERP or AP system, with invoice documents where you have them.

Step 2: Review possible duplicate groups

Each group shows which fields match, which differ, and the invoices behind it. Missing data shows as not on file.

Step 3: Confirm what is real

Your AP team confirms each group. Only confirmed duplicates count.

Step 4: Track the money owed back

Confirmed totals are sums of actual invoice amounts. The Recoveries Space keeps them alongside credits and freight disputes.

What You Work With

## The pieces involved.

### [Duplicate Invoice Caddie](https://www.spendcraft.com/product/caddie/#caddie-duplicate-invoice)

Surfaces possible duplicate groups for review.

### [Billed Above PO Price and Unapplied Credits](https://www.spendcraft.com/product/caddie/#caddie-billed-above-po-price)

The other recovery Caddies, for lines billed above the PO and credits owed back.

### [Recoveries Space](https://www.spendcraft.com/product/spaces/)

Money owed back across every recovery Caddie.

Questions

## Before you start.

### Is the recovery total an estimate?

No. Recovery totals are sums of actual invoice amounts in the findings.

### Does SpendCraft pay or reverse invoices?

No. SpendCraft has no payments features. It surfaces possible duplicates and tracks what your team confirms and recovers.

### What about invoices with poor ERP detail?

Invoice Augmentation reads invoice PDFs, scans and supplier attachments to recover details the ERP dropped or truncated.

Related reading: [Your ERP drops the line items. Your invoices do not.](https://www.spendcraft.com/blog/erp-drops-line-items-invoices-dont/) [What is off-contract spend?](https://www.spendcraft.com/blog/what-is-off-contract-spend/)

## See it on your own data.

A Proof of Value works one category or one moment end to end.

[Book a demo](https://outlook.office365.com/book/BookaDemo1@spendcraft.com/)[Start a Proof of Value](https://www.spendcraft.com/get-started/)