# Contract Renewal Preparation for Procurement

> Prepare every supplier renewal before the notice window closes: price history, alternatives already in your spend, and a decision you own. See how SpendCraft works it.

Source: https://www.spendcraft.com/solutions/renewal-prep/

Use Case · Renewal Prep

# Decide before it auto-renews.

Every agreement by notice deadline, with the evidence to act.

Renewals arrive on the supplier's schedule, not yours. SpendCraft lays out every agreement by notice deadline, shows what happened to prices over the term, and helps you choose to extend, renegotiate, run an event or exit while there is still time.

[Book a demo](https://outlook.office365.com/book/BookaDemo1@spendcraft.com/)[Start a Proof of Value](https://www.spendcraft.com/get-started/)

What Usually Happens

## Where it goes wrong today.

### The notice window closes quietly

Agreements sit in a spreadsheet or a shared folder. The renewal date is known. The notice date often is not, until it has passed.

### Prep starts from scratch

Each renewal means pulling spend, price history and old terms by hand. With many renewals a quarter, most get rolled over.

### No view of alternatives

Suppliers you already use may sell comparable items. Without that view, the incumbent sets the terms.

How SpendCraft Works It

## From the data to a decision you own.

Step 1: Bring the agreements you keep

Upload your contract spreadsheet in whatever shape you keep it. SpendCraft reads it as reference. It does not manage contracts.

Step 2: See every renewal by notice deadline

The Renewal Caddie lines up agreements by notice date, with spend and price history over the term from your own invoices.

Step 3: Weigh the options with evidence

See how prices moved, and what suppliers you already use charge for comparable items. The Caddie may suggest extend, renegotiate, run an event or exit. Your call.

Step 4: Keep it on the calendar

The Upcoming decisions Space holds every dated decision, ones without a plan first. A Scout can report when a notice window opens with no plan.

What You Work With

## The pieces involved.

### [Renewal Caddie](https://www.spendcraft.com/product/caddie/#caddie-renewal)

Works each renewal to a decision you own.

### [Upcoming decisions Space](https://www.spendcraft.com/product/spaces/)

Every dated decision across Caddies, ones without a plan first.

### [Scouts](https://www.spendcraft.com/product/scans-and-scouts/)

Report when a notice window opens with no plan.

Questions

## Before you start.

### Do we need a contract management system?

No. The Renewal Caddie works from the contract spreadsheet you already keep. SpendCraft reads it as reference only, with no authoring, approvals or obligation tracking.

### Where do the price figures come from?

From your own invoices and purchases. Deterministic code produces every number. Proprietary AI explains the result but never generates a figure.

### What if a field is missing from the spreadsheet?

It shows as not on file. SpendCraft never estimates missing data.

Related reading: [What is off-contract spend?](https://www.spendcraft.com/blog/what-is-off-contract-spend/) [What is supplier consolidation?](https://www.spendcraft.com/blog/what-is-supplier-consolidation/)

## See it on your own data.

A Proof of Value works one category or one moment end to end.

[Book a demo](https://outlook.office365.com/book/BookaDemo1@spendcraft.com/)[Start a Proof of Value](https://www.spendcraft.com/get-started/)